Privacy Policy
Collection of information
Personal and sensitive information is only collected as is reasonably necessary for a function or activity to enable the Mater Foundation to maintain its activities and deliver services to the community.
Personal information about an individual will only be collected from that individual with their consent.
Collection will be undertaken by a method that is fair, lawful and not unreasonably intrusive.
Individuals from whom personal information is collected are to be made aware of:
- The Mater Foundation contact details
- The primary purpose for which the information is collected
- Any possible secondary purpose for which the information may be used
- The ability of individuals to access the information held on themselves
Use and Disclosure of Information
Information will only be used or disclosed for the primary purpose for which it was collected. In some instances, information provided by individuals may be used to keep them better informed about the Mater Foundation activities and services, such as by way of a newsletter. Individuals will have the rights to opt out of receiving such additional mailings. Personal information about an individual will not be used or disclosed for a secondary purpose unless:
- The purpose is closely related to the primary purpose and the individual would reasonably expect the information to be used in that way, or
- The individual has consented (recognising the competence to consent), or
- The Mater Foundation has a legal obligation to disclose personal information which overrides the provisions of the primary legislation
- The Mater Foundation will not sell or exchange or release personal information about an individual for commercial gain.
Quality of information
Reasonable steps will be taken to ensure information collected and used is complete, accurate and up to date.
Security of Information
Reasonable steps will be taken to protect personal information from misuse, loss, unauthorised use, modification or disclosure.
Personal information will be destroyed or permanently de-identified when it is no longer needed for the purpose for which it was collected.
The Mater Foundation website contains links to other websites. The Mater Foundation does not accept responsibility for the privacy practices or the content of linked websites.
Openness of Information
This privacy policy setting out our management of personal information will be available on request and will be available on the Mater Foundation website.
Reasonable steps will be taken to allow any person, on request, to ascertain generally what sort of personal information is held, for what purpose, how it was collected, stored and used.
Accessibility of Information
Information held on an individual is accessible to them on request (except where frivolous and vexatious) and will generally be available free of charge. Reasonable steps will be taken to ensure the information provided is accurate and up to date.
Identifiers
Identifiers used will be unique to the Mater Foundation.
Anonymity
Individuals have the option of not identifying themselves when dealing with the Mater Foundation.
Transborder Data Flow
The Mater Foundation will not sell, exchange or release personal information.
Sensitive Information
Sensitive information about an individual will not be collected without that individual’s consent, or
The information is collected in the course of the Mater Foundation activities where the individual is in regular contact in relation to those activities and the individual understands that the information will not be disclosed without consent, or
The information is necessary for research relevant to public health, compilation or analysis of public health statistics, the management or monitoring of a health service and that purpose cannot be served by collection of non-identified information and it is impracticable to seek the individual’s consent.
Confidentiality
Personal and/or sensitive information will be collected and maintained on confidential databases maintained by the Mater Foundation in support of its activities and service provision.
Staff and volunteers, who may have access to personal and/or sensitive information in the course of their duties, will respect its confidentiality and not disclose the information to any third party.
Breaches of confidentiality by staff will be dealt with in accordance with the conditions of appointment to the staff of the Mater Foundation.
Breaches of confidentiality by volunteers will be dealt with in accordance with the Mater Foundation’s volunteer management policies and procedures.